Effective Communication Free Essays

Effective Communication Communication comes in many forms. Two of the most commonly used are written and oral communication. It is very important to know how to do both with respect, common courtesy and proper etiquette. We will write a custom essay sample on Effective Communication or any similar topic only for you Order Now The way you communicate with the public says a lot about you. It lets people know if you are educated or uneducated. In the Criminal Justice field, communication is everything. When reports have to be written accurately is the top priority. One single wording or misspelling can cause anyone a case. Effective communication is essential is the understanding of a person and their situation. Communication also helps us build trust, friendships, and problem solving skills. As simple as a simple conversation may seem, you will be surprised how inappropriate communication can cause a misinterpretation in a conversation. According to (Robinson and Sigel, 2013), effective communication requires you to understand the emotion behind the information. So many different types of communication exist in today’s world, for example, verbal and non verbal communication, formal and informal communication and electronic communication. This can include phone calls, text messages, and emails. Verbal and Non-Verbal Communication Verbal communication refers to the use of sounds and language to relay a message (Hanes, 2010). There are two basic types of verbal communication. They are interpersonal communication and public speaking. Interpersonal communication is what is known as a two-way conversation with both talking and listening. Non-verbal communication on the other hand is what we refer to as body language, signs, and symbols. It has no words related to it. This type of conversation also requires a person to know what they are trying to say. Any mistake in body language or signs can result in misinterpretation. Non-verbal communications include eye contact, body language, facial expressions, and gestures. Non-verbal communication represents 2/3rd of all types of communication. Out of all the communication techniques that are used today, verbal communication still seems to be the preferred method, the easiest to understand. Formal and Informal Channels of Communication The formal channels of communication in the criminal justice system are the strict procedures. The informal channels of communication consist of the undocumented sharing of information (Sinclair, 2012). Formal communication is organized and managed information that is shared with relevant individuals in order to secure coordinated action throughout the organization (Wilhelm, 2012). Communication in the criminal justice field involves a lot of privacy. Informal communication has a useful way of relaying information to other people. This type of communication is oral. Informal communication is like having a casual conversation. Overcoming Communication Barriers Everyone has had to overcome barriers in their life. Some people have had to overcome communication barriers. These types of barriers are caused when a person is sometimes too shy to either speak up or speak in public; they may have speech impairments, or are unable to properly pronounce words due to their accents. Some of these barriers include emotional, physical, semantic barriers, and infective listening. Emotional barriers affect those with low self-esteem. These types of people tend to question what they are saying. Physical barriers involve the environment. Semantic barriers are when you cannot agree on what you are trying to say. To effectively overcome any communication barriers, one must first identify the barrier. Practicing your speech in front of more than one person can help with your public speaking abilities. Conclusion Communication is the number one way in which humans have learned to interact with one another. Communication comes in various forms, from oral to a basic look. Signs and body expressions are also considered communication because it involves two or more people and something is being said or noted. No matter what type of communication your prefer to use, make sure your are not only expressing yourself correctly and respectfully, but are also hearing what is being communicated to you. How to cite Effective Communication, Papers Effective Communication Free Essays UNIVERSITY OF THE SOUTHERN CARIBBEAN P. O. BOX 175, PORT-OF-SPAIN Research paper /speech Effective Communication Presented in Partial Fulfillment of the Requirements For the Requirement for the Course COMM104-01 – COMMUNICATION SKILLS INSTURCTOR: Kendall Reid By Stephen Browne Date December 1st, 2010 Approval†¦Ã¢â‚¬ ¦Ã¢â‚¬ ¦Ã¢â‚¬ ¦Ã¢â‚¬ ¦Ã¢â‚¬ ¦Ã¢â‚¬ ¦Ã¢â‚¬ ¦Ã¢â‚¬ ¦. We will write a custom essay sample on Effective Communication or any similar topic only for you Order Now Effective Communication Good evening everyone, a special and cordial welcome to our invited guests Mr. Kendall Reid and all members of staff. Ladies and gentlemen, well-wishers, special invited guest, members of staff I say to welcome. Communication-simple yet complex easy to do and easy to blunder . The ability to communicate effectively is essential for everyone but one must understand the complex process involved in communication, and become aware of the common barriers to effectively communicate. Let’s explore some of the dynamics to effectively communicate and also some of the elements. Communication is the process of sharing information, thoughts and feelings between people through speaking, writing or body language. Related article: Argyles Stages of Communication This simply means between groups or two persons, thoughts and feelings at some point in time is expressed to each other and also even felt. Effective communication extends the concept to require that transmitted content is received and understood by someone in the way it was intended. The goals of effective communication include creating a common perception, changing behaviors and acquiring information. When the act of communication is initiated, internal processing about information or feelings you want to share with someone else is called encoding. After encoding, the message is sent through either spoken or written words, which completes encoding process. At the other end of communication is receiving and interpreting what was sent is called decoding. The recipient can and should confirm receipt to the sender to close the communication loop. Speaking to an audience can be fun and exciting. However, lack of preparation or not clearly defining the presentation’s goals and its audience can make even the best-intended presentation a complete disaster. Let’s take some time to consider the context of communication an element in effective communication actually it improves the effectiveness. Context takes into consideration the age, region, sex and intellectual abilities of the recipient. It is also useful to assess receptivity and the emotional state of the sender and receiver at the time of communication. For example, when speaking to an elementary school child about the importance of brushing teeth, you should choose different words and examples than you would when talking to a teenager or an adult. Effective communication is really interesting, let’s take a turn and explore some of the barriers that prevent effective communication. The English language abounds in words that mean different things to different people. The lack of common experience between let’s say an instructor and student is probably the greatest single barrier to effective communication. Many people seem to believe that words transport meanings from speaker to listener in the same way that a truck carries bricks from one location to another. Words, however, rarely carry precisely the same meaning from the mind of the instructor to the mind of the student. In fact, words, in themselves, do not transfer meanings at all. Whether spoken or written, they are merely stimuli used to arouse a response in the student. The student’s past experience with the words and the things to which they refer determines how the student responds to what the instructor says. A communicator’s words cannot communicate the desired meaning to another person unless the listener or reader has had some experience with the objects or concepts to which these words refer. Since it is the students’ experience that forms vocabulary, it is also essential that instructors speak the same language as the students. If the syntax (terminology) is necessary to convey the idea, ample time needs to be spent making certain that the individuals that you are communicating with understand that terminology. Now let’s explore some of the nonverbal. This specifically speaks about one thing body language. Body language includes posture, position of hands and arms, eye contact and facial expression. Children learn to read body language as a way to enhance understanding of the speaker’s intent. Body language that is consistent with the verbal content improves understanding. Body language that is inconsistent with content creates a question in the mind of the listener about the real message. For example, someone may be saying, â€Å"I really want to hear your opinion on this. † However if the person is looking away, has his arms folded or is typing a text message at the same time, his body language communicates an entirely different message. An element to consider is interference in other words, components that can interfere with effective communication. If the sender is angry, his ability to send effective messages may be negatively affected. In the same way, if the recipient is upset or disagrees with the message or the sender, he may hear something different than what was intended by the sender. Considering emotions, language and conceptual barriers is essential to effective communication. Effective communication is a reciprocal process that includes listening. Successful listening requires eye contact, objective processing and feedback to the speaker. Active listening may involve asking clarifying questions or restating what was heard to ensure that the intent of the message sent was correctly received. Active listening becomes particularly important when the communication includes emotional content. In conclusion the basic element of the communicative process indicates the beginning of the understanding required for the successful communicator. When a problem arises don’t waste your time and energy on the problem, focus on the solution. As a matter of fact, it will begin to seem bigger than it really is. I must say, effective communication also takes other good  qualities such as patience, endurance, depending on who or what you are dealing with. Recognizing the various barriers to communication further enhances the flow of ideas in a group or one on one. The parties involved must develop communication skills in order to convey desired information and must recognize that communication is a two-way process. In the end, the true test of whether successful communication has taken place is to determine if the desired results have been achieved. Take control of you and your surroundings by communicating more effectively. Be blessed and truly enjoy the journey! References http://www. communicationskillsinfo. com/ http://www. dynamicflight. com/avcfibook/communication/ How to Talk So Kids Will Listen Listen So Kids Will Talk by Elaine Mazlishand and Adele Faber. The Handbook of Communication Skills by Owen Hargie Effective Communication for the Technical Professions by Jennifer MacLennan How to cite Effective Communication, Essay examples Effective Communication Free Essays Effective Communication Communication comes in many forms. Two of the most commonly used are written and oral communication. It is very important to know how to do both with respect, common courtesy and proper etiquette. We will write a custom essay sample on Effective Communication or any similar topic only for you Order Now The way you communicate with the public says a lot about you. It lets people know if you are educated or uneducated. In the Criminal Justice field, communication is everything. When reports have to be written accurately is the top priority. One single wording or misspelling can cause anyone a case. Effective communication is essential is the understanding of a person and their situation. Communication also helps us build trust, friendships, and problem solving skills. As simple as a simple conversation may seem, you will be surprised how inappropriate communication can cause a misinterpretation in a conversation. According to (Robinson and Sigel, 2013), effective communication requires you to understand the emotion behind the information. So many different types of communication exist in today’s world, for example, verbal and non verbal communication, formal and informal communication and electronic communication. This can include phone calls, text messages, and emails. Verbal and Non-Verbal Communication Verbal communication refers to the use of sounds and language to relay a message (Hanes, 2010). There are two basic types of verbal communication. They are interpersonal communication and public speaking. Interpersonal communication is what is known as a two-way conversation with both talking and listening. Non-verbal communication on the other hand is what we refer to as body language, signs, and symbols. It has no words related to it. This type of conversation also requires a person to know what they are trying to say. Any mistake in body language or signs can result in misinterpretation. Non-verbal communications include eye contact, body language, facial expressions, and gestures. Non-verbal communication represents 2/3rd of all types of communication. Out of all the communication techniques that are used today, verbal communication still seems to be the preferred method, the easiest to understand. Formal and Informal Channels of Communication The formal channels of communication in the criminal justice system are the strict procedures. The informal channels of communication consist of the undocumented sharing of information (Sinclair, 2012). Formal communication is organized and managed information that is shared with relevant individuals in order to secure coordinated action throughout the organization (Wilhelm, 2012). Communication in the criminal justice field involves a lot of privacy. Informal communication has a useful way of relaying information to other people. This type of communication is oral. Informal communication is like having a casual conversation. Overcoming Communication Barriers Everyone has had to overcome barriers in their life. Some people have had to overcome communication barriers. These types of barriers are caused when a person is sometimes too shy to either speak up or speak in public; they may have speech impairments, or are unable to properly pronounce words due to their accents. Some of these barriers include emotional, physical, semantic barriers, and infective listening. Emotional barriers affect those with low self-esteem. These types of people tend to question what they are saying. Physical barriers involve the environment. Semantic barriers are when you cannot agree on what you are trying to say. To effectively overcome any communication barriers, one must first identify the barrier. Practicing your speech in front of more than one person can help with your public speaking abilities. Conclusion Communication is the number one way in which humans have learned to interact with one another. Communication comes in various forms, from oral to a basic look. Signs and body expressions are also considered communication because it involves two or more people and something is being said or noted. No matter what type of communication your prefer to use, make sure your are not only expressing yourself correctly and respectfully, but are also hearing what is being communicated to you. How to cite Effective Communication, Essay examples Effective Communication Free Essays Unit 1 Developing Effective Communication In Health And Social Care Assessment Title: The role of communication and interpersonal interaction in Health and Social care. BTEC Subsidiary Diploma in Health and Social care Effective Communication Effective communication helps better to understand a person or situation, enables us to resolve differences, build trust and respect. As simple as communication seems, much of what we try to communicate and others try to communicate to us, gets misunderstood which can cause conflict and frustration in personal and professional relationships. We will write a custom essay sample on Effective Communication or any similar topic only for you Order Now By learning effective communication skills, you can connect better with your spouse, kids, friends, and co-workers. In this assignment I will write about the different types of interpersonal interaction: one to one and group interaction, which is also used in profession environments. I will compare one to one communication with Argyle’s theory, and I will also compare group communication with Tuckman’s theory. What is effective communication? We have to send, receive, and process huge numbers of messages every day. But effective communication is about more than just exchanging information. Effective communication requires you to also understand the emotion behind the information. It can improve relationships at home, work, and in social situations by deepening your connections to others and improving teamwork, decision-making, caring, and problem solving. It enables you to communicate even negative or difficult messages without creating conflict or destroying trust. What is one to one to one communication? One-to-one means one person communicating with another person with no other eople joining in. If you walk into a one-to-one job interview, the interviewer may say ‘Good afternoon, my name is †¦ Please sit down’ this make you feel less nervous so you feel more confident. But if you walked in and someone immediately said, ‘Sit down. Why do you want this job’, you would sit down and start to answer questions instantly, so would be very nervous and likely to mess up. It is the same in any conversation; it is important to create the right feeling by being friendly and showing interest in and respect for the other person. The conversation needs a start, e. g. Hello, How are you today? ’ middle, when you both talk about what you need to, and an ending, e. g. ‘Bye, See you later. ’ One to one conversation allows extra time for people to discuss any feedback they may have and also enables them to ask n ecessary questions. What is Group Communication? Group communication is communication which is carried out with at least 3 members in the group or more. This group can either be a professional group, social group or and educational group. The members of the group will have a common interest or goal, which is the reason they are bought together. Group communication is harder because it only works properly if everyone is involved. In most groups there are people who speak a lot and others who speak a little or do not speak at all. Maybe this is because they feel uncomfortable speaking in front of a group of people or they are just not interested in the topic of conversation. Groups work best if there is a team leader who encourages everyone to have a say in turn, rather than everyone trying to speak at once. The use of space is important when having a group conversation, preferably sitting in a circle. This allows everyone to see each other and understand the message effectively. Advantages of one to one communication: Having a one to one conversation will help you gain quick feedback, for example if you emailed someone they may no check there email for days and you would not get the quick reply that you needed. You will also be able to read the other persons facial expression and body language, this will help you understand how the person is feeling and if you can trust what they are saying to you. For example if you someone texts you a ‘? when they are angry just to be sarcastic you may not realise and you may think that the person is actually happy. Also sometimes people feel shy and nervous amongst a group of people, and they may not be able to get there point across, because they are worried about what the other people may think about them, so if they have a conversation with one person they may feel more comfortable and they can get there point heard easily. Advantages of group communication: In a group conversation, you will be able to get a vast number of ideas. You will also be able to hear a number of people points of views that may or may not fit in with yours; you will always learn new things. This will expand your knowledge in the particular topic which is being discussed. You will be less narrow minded and more open to other people ways of seeing things. When having a one on one conversation, the other person may share the same ideas with you, so you will not learn much new things but in a group conversation there is always someone who either disagrees with you or knows something that you don’t. Disadvantages of one to one communication: You will not be able to think your answer through when you are having a one on one conversation because the person who you are having the conversation with will be expecting you to give them a reply as soon as they finish talking. So you won’t be able to deeply think about the situation and give a good answer. Sometimes in a one to one conversation you may run out of things to say so it will make the atmosphere very awkward and agitating. Sometimes if the right atmosphere isn’t created in the conversation the whole conversation will just be a waste of time. Related essay: â€Å"Advice About Communication† Disadvantages of group communication: In group conversations it is harder to start the conversation and keep it going, this is why there always needs to be some sort of a group leader. Sometimes the shy people in the group are threatened, tend to stay quiet and they don’t get a chance to get there point across. This is because of the much louder members of the group, who dominate the conversation. This is why the leader needs to make sure they all have a chance to talk. This is one of the main disadvantages in a group conversation. Also coming to a conclusion will take much longer then it would in a one to one conversation. Argyles theory: Michael Argyle was a social psychologist who researched and developed theories about human communication and interpersonal interaction. He focused on verbal and non-verbal communication. He carried out experiments to test and develop his theories and ideas Argyle’s ‘communication cycle’ theory explains how communication occurs between people in one-to-one conversations. Argyle claimed that one tot one communication is essentially a two-way process that involves people sending, receiving and responding to each other’s verbal messages. One to one conversation allows extra time for people to discuss any feedback they may have and also enables them to ask necessary questions. The use of space is important when having a group conversation, preferably sitting in a circle. This allows everyone to see each other and understand the message effectively. . The stages in his communication cycle are: 1. An idea occurs – You have an idea that you want to communicate. This is decided on choosing the right words. You may want to ask yourself what will the other person want from the message and what impact the message may have. 2. Message coded – You think about how you’re going to say it. You put your thought into a language or in any other form of communication. 3. Message sent – You speak to whoever you need to. When the message is being sent they may be distractions. It is best to avoid interruptions and background noise. 4. Message received – The person who you spoke to has to sense your message. When receiving the message the other person should check for main points to test their understanding. This could be main points, facts and phrases. 5. Message decoded – The person has to interpret what you said. He will make assumptions about what you said and how you said it (body language and facial expressions) 6. Message understood- If the cycle went well then your message will be understood. If the cycle starts off well then the last stage will make it easier for people to understand your message. The cycle shows how people’s minds work while in a one to one conversation. Argyle shows us what goes on the persons mind and how the person carries out the action. This is an example of argyles cycle: 1. An idea occurs – New car 2. Message coded – I want to buy a new car 3. Message sent – ‘I really want to buy a new car’ 4. Message received – The other person nods his head 5. Message decoded – *not sure if this person really needs a new car or if he just wants one* 6. Message understood – ‘Do you need a new car or do you just want a new car?’ In this example the message was not fully understood, but this is common because it is hard to understand the message the first time because of the person’s body language and facial expressions. Tuckman’s theory: Bruce Tuckman’s theory suggests that groups must go through these stages to be effective there are four stages: 1. Forming – involves group members who have met for the first time to share some information then coming together and asking basic questions about the purpose and aims of the group. In this first stage of group development, members tend to feel quite nervous. A leader usually emerges in this early stage. 2. Storming- this is when there is some conflict, tension and struggle within the group. Members of the group may argue over the purpose of the group. In this stage, power and control are the main issues. Eventually, the purpose of the group and the roles within it become clear. At this stage tolerance, patience and co-operation is needed or else the team will fail. 3. Norming- the group’s identity develops. Group agrees on values. The group arrives at one goal and agrees a shared plan to achieve it. The group members tend to work together to resolve conflicts, consciously or unconsciously. 4. Performing- when the group have established common expectations and values. They then finally get down to working effectively. Members tend to focus more on the overall goal rather than on relationships between themselves. Relationships have, by this stage, become more comfortable and are based on trust and mutual support. In conclusion, effective communication is very important as it enables people to exchange ideas and information. In addition it facilitates people to build relationships and develop their self-esteem. Communication allows checking a person understanding with regards to active listening. References: http://capital2. capital. edu/faculty/sbruning/ci/COMM252/sld004. htm http://www. buzzle. com/articles/small-group-communication-effective-team-communication. html http://www. collinseducation. com/resources/hscbtecnationalch01. pdf How to cite Effective Communication, Essay examples Effective Communication Free Essays Communication is central to everything we do and requires communication skills. Every day we face challenges like having conversations, getting and giving correct information, sending emails, developing effective relationships, holding meetings and working with a team, not only at work but also at home. Being able to communicate effectively is essential because no one guess what you want or what you think if you don’t tell them, and nothing is going to change if you do not propose a change. We will write a custom essay sample on Effective Communication or any similar topic only for you Order Now Firstly choose the right time and the right place.If you need to discuss something sensitive, you should try to stay where you can’t be overhead. Alternatively, when you are speaking for a large group of people, you should be sure that everyone can hear you perfectly. Organise you ideas in your mind before attempting to communicate them. You should organize your thoughts before speaking and choose the three main ideas and focus in those. If you have to make an important speech, you could practice it in front of a friend or a mirror and time yourself.An important aspect to communicate effectively is be articulate and not to be afraid of speaking. Be sure, say what you want to say, and do not regret it. The worst thing that you can do when speaking is to hesitate. One of most vital communication skills is eye contact and its effect in the communication. You can keep your listener interested in what you are saying. From my point of view, the main issue to effective communication is the listening part. Effective communication is based on both listening and speaking.Listen and do not interrupt when it is no longer your turn to speak. You will surely learn new things from listening to others and if you don’t understand something, you have to ask people to repeat ideas. Good listeners are always very appreciated because there are only a few. Finally, the most important piece of advice to becoming a greater speaker is smile as you are talking. Unless your main aim is to bore and sleep every one, you need to add some humour to your speaking and it holds your audiences attention. How to cite Effective Communication, Papers